GSU | Recruitment

Experience

Minimum 3 yrs

The University seeks to engage a Personal Assistant to the Pro-Vice-Chancellor, in the Vice-Chancellor's Office

Providing executive secretarial and administrative support to the Pro-Vice Chancellor
Managing the Pro-Vice Chancellor’s diary, appointments, meetings, and travel arrangements
Receiving, screening, drafting, and responding to correspondence, emails, and telephone enquiries
Preparing reports, presentations, speeches, minutes, memoranda, and other official documents
Organising relevant Committee meetings and other official meetings, including preparing agendas, circulating documents, recording minutes, and following up on resolutions
Maintaining confidential files, records, and correspondence in both electronic and physical formats
Coordinating communication between the Pro-Vice Chancellor’s Office and faculties, departments, external partners, and other stakeholders
Monitoring deadlines and ensuring timely submission of reports and statutory returns
Assisting in organising conferences, workshops, training programmes, official visits, and library events
Managing office supplies and ensuring the efficient operation of the Pro-Vice Chancellor's Office
Handling visitors and providing professional customer service
Maintaining confidentiality of sensitive institutional information
Performing any other duties assigned by the Pro-Vice Chancellor

A Bachelor's degree in Office Administration, Secretarial Studies, Business Administration, Human Resources Management, or related field
A Higher National Diploma in Secretarial Studies or Executive Office Administration from a recognised institution
At least three (3) years' relevant experience in administrative/office management in a university, public sector, or comparable organisation
Five (5) Ordinary level passes including English Language

Excellence through Esprit De Corps

Education Details